By-Laws Of Sons & Daughters of the
Province & Republic of
West Florida 1763 – 1810
The name of this organization is The Sons and Daughters of the Province and Republic of West Florida 1763-1810.
Objectives and Purposes
To perpetuate the memory of the character, deeds and heroism of the inhabitants of the Province and Republic of West Florida.
To publicly commemorate and celebrate events in the history of West Florida prior to December 7, 1810.
To collect and preserve records, documents and relics pertaining to the history and genealogy of West Florida prior to December 7, 1810.
To prepare and distribute publications of all kinds relating to the history and genealogy of West Florida prior to December 7, 1810.
To bring into association descendants of the inhabitants of the Province and Republic of West Florida.
To inculcate patriotism and,
To engage in other educational, historical, genealogical, patriotic, literary and social activities.
Page 1 of 8
Section 1. Persons 18 years or older who can prove to the satisfaction of the Registrar-Genealogist or to the satisfaction of the Council on appeal from the decision or want of decision of the Registrar-Genealogist, that he or she is a lineal descendant of an ancestor who, at some time between 1763 and December 7, 1810, was a resident of that part of the Province of West Florida as it was governed by both England and Spain south of the 31st parallel, north of the Gulf of Mexico, and Lakes Borgne, Pontchartrain and Maurepas, east of the Mississippi River, and west of the Apalachocola River are eligible for membership in the Sons and Daughters of the Province and Republic of West Florida provided he or she is acceptable to the membership committee.
Addition to Article III, Section I, approved 23 May 1992:
In addition, also eligible for membership are lineal descendants of ancestors who settled east of the Mississippi River as far north of the 31st parallel as the mouth of the Yazoo River (above present-day Vicksburg, Mississippi) and south of a line running due east from the mouth of the Yazoo across the State of Mississippi and thence across the State of Alabama south of present day Demopolis to a point on the West bank of the Chattahoochee River near, present-day Columbus, Georgia and west of the Chattahoochee River, between 1763 and March 30, 1798.
Section 2. There shall be the following classes of membership:
(A) Annual. All members who do not fall into any other classification of membership shall be classified as Annual members.
(B) Life. Life members shall be those eligible for annual membership who shall have paid a sum equal to ten times the annual dues, in addition to the entrance fee, which shall entitle them to full membership privileges without further payment of annual dues.
(This Life classification has been deleted.)
(C) Honorary. Upon recommendation of the Council, the Assembly may
Page 2 of 8
elect to Honorary Membership, by a vote of two-thirds present and voting,
those persons who have made notable contributions to the study of the history and genealogy of the Province and Republic of West Florida or who have been benefactors to the Society. Such member shall be accorded all social privileges, but shall not be liable for dues or entitled to vote or hold office.
(D) Associate or Non-Lineage. For those interested in the study and preservation of the history and genealogies of West Florida who have NO West Florida ancestors.
Section 3. Membership in the order shall be evidenced by a certificate of membership and insignia as prescribed by the Council. On the certificate and insignia shall be the emblem of the Society, the Lone Star Flag of the free and independent Republic of West Florida, all blue, with a single five-pointed gleaming white star in the center. Both the certificate and insignia may be purchased by members.
Section 4. The initiation fee shall be $15.00 (fifteen dollars) and the annual dues shall be $10.00 (ten dollars) for Annual members and $25 for Associate members. Associate members may not vote or hold office. Supplemental applications shall be $5.00 (five dollars.) The Society’s year begins May 1 and ends the following April 30. (The dues year was altered to a calendar year basis, January 1 through December 31.)
Section 5. Any members failing to pay all fees and dues chargeable against such members for a period of two years shall be dropped from membership. The Treasurer shall give notice by Certified Mail of non-payment and if, after sixty days, the fees and dues are still unpaid, the member is automatically dropped. Membership can only be reinstated by payment of double the amount of fees and dues owing and a favorable majority vote of the Council.
Page 3 of 8
Officers and the Council
Section 1. The officers of the Society shall consist of a Governor, a Deputy Governor, a Secretary, a Treasurer, a Registrar-Genealogist, a Chaplain and a Chanceller.
Section 2. In even-numbered years, the Annual Assembly shall elect a nominating committee composed of five members, two of whom must be member of the Council, to propose a slate of officers. In off-numbered years, this nominating committee shall make its report. All officers shall be elected by a ballot of a majority of the members in good standing present and voting at the Annual Assembly in odd-numbered years, to serve for a period of two years and until their successors shall have been elected and installed.
Section 3. The Council shall consist of all of the officers and all past governors.
Section 4. The Council shall fill any vacancies in any office for the unexpired term, shall hear any appeals from the decision or want of decision of the Registrar-Genealogist as to descent of eligibility, and shall exercise all of the powers of the society between meetings of the Assembly, except the power of amending the by-laws. The council shall report its transactions to the
Section 5. The Council shall meet before the Annual assembly, or upon the call of the Governor, or upon the written request of three of its members. Three members of the Council shall constitute a quorum and the action of those present and
Page 4 of 8
voting at a meeting at which a quorum is present shall constitute
action of the Council.
Section 6. Duties of Officers
(A) The governor shall be the chief executive officer of the Society, shall preside at all meetings of the Assembly and Council, shall appoint all committees and be an ex-officio member of them, except the nominating committee, and, in general, shall perform all the duties incident to the office of chief executive.
(B) The Deputy Governor shall perform the duties of the office of Governor in case of death, resignation, absence or inability of that officer to act, and shall assist the Governor in the performance of these duties.
(C) The Secretary shall conduct the correspondence of the order, shall keep a full record of the proceedings of the Assembly and Council, shall have charge of the printing and publications of the Society, shall keep a correct and current copy of the by-laws of the Society, shall keep the membership roll of the society, shall furnish due notice of all meetings, shall keep the seal of the Society, shall keep on file a copy of all application papers, and all supplemental papers and, in general, shall perform all duties incident to the office of the secretary of a Society.
(D) The Treasurer shall collect, deposit and safely keep all funds and securities of the Society, and, on authorization of the Council, shall invest the funds of the Society. The Treasurer shall render an account of the financial position to each Assembly and to the Council, when requested. The Treasurer shall satisfy all financial obligations of the Society on authorization of the Governor or the
Page 5 of 8
Assembly in a business meeting. In addition to the Treasurer, the Governor has authority to sign checks.
(E) The Registrar-Genealogist shall pass on all application papers and supplemental papers and keep on file a copy of each, and shall issue permits for insignia and for certificates of membership.
(F) The Chaplain shall conduct all religious exercises of the Society.
(G) The Chancellor, who shall be a lawyer, duly admitted to the bar, shall render legal opinions on matters affecting the Society when called upon by the Council, and shall act as Parliamentarian. Roberts Rules of Order Revised governs in all cases in which they are not inconsistent with these by-laws or any special rules of order.
The Annual and Special Assemblies
The annual Assembly of all the members of the Society (the business meeting of the Society) shall be held in the month of May (This May requirement was deleted. The intent was to give more Saturday options as May traditionally has graduations, weddings, etc.) in such place in Louisiana or Mississippi which formed part of the Free and Independent Republic of West Florida in 1810, and on such day as selected by the Governor, or on the written request of three members of the Council. Ten members shall constitute a quorum. Each member shall be entitled to one vote and no voting by proxy shall be permitted. Special Assemblies may be held anywhere in the Province of West Florida south of the 31st parallel
Page 6 of 8
on the call of the Governor or written request of three members of the Council. No business may be conducted at Special Assemblies. For the purpose of this Article, the “Free and Independent Republic of West Florida” is defined as the Florida Parishes of Louisiana (West Feliciana, East Feliciana, East Baton Rouge, Saint Helena, Livingston, Tangipahoa, Washington and St. Tammany Parishes) and the following Mississippi Counties south of the 31st parallel: Pearl River, Hancock, Harrison, Stone, George, Jackson, Forrest and Perry Counties.
These by-laws may be amended by the Annual Assembly on recommendation of the Council, provided that the notice of meeting of such Annual Assembly shall have contained a summary of the proposed amendment and provided that such proposed amendment receives the affirmation vote of two-thirds of the members present and voting at the meeting of the annual Assembly.
Distribution of Society Assets on Dissolution
In the event of dissolution, the residual assets of the Society, after payment of all liabilities, shall be turned over to one or more organizations which themselves are exempt from tax under the provisions of Section 501 (C) (3) of the Internal Revenue code of
Page 7 of 8
1954 or the corresponding section of any future Internal Revenue Code or law.
No part of the assets of the society may be used for the private benefit of any member or officer, except the society may pay reasonable compensation for services rendered or reimburse any member or officer for expenses paid by them on behalf of the Society.
Colors and Seal
The colors of the Society are taken from the flags of the countries governing West Florida: Red, representing England, governing from 1763 to 1779; gold, representing Spain governing from 1779-1810; and blue, representing the Republic of West Florida, governing during the Fall months of 1810.
The seal of the Society shall be charged with the Lone Star Flag of the Free and Independent Republic of West Florida surrounded by a rim containing the words, “Sons and Daughters of the Province and Republic of West Florida, 1763-1810.”
As amended 23 May 1992
Amended at various other times
Page 8 of 8